Connecting your Knowledge Base

Your knowledge base is crucial for GenerativeAgent to provide accurate and contextually relevant responses to users. You have full control over which articles you include, their update frequency, and how you deploy those updates. All content and update management occurs within the ASAPP dashboard. GenerativeAgent’s Knowledge Base is designed to store reference material that GenerativeAgent can use to answer a variety of customer questions—both explicit (“What is the return policy?”) and implicit (“I don’t understand ‘eligible for store credit’”). GenerativeAgent determines if a question should be answered from the Knowledge Base and searches for the most relevant content. To configure your Knowledge Base, you need to:

1. Import your knowledge base
2. Configure sync and deployment preferences
3. Deploy knowledge base articles

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Step 1: Importing Your Knowledge Base

You can import content by:

• Navigating to GenerativeAgent > Knowledge in the ASAPP dashboard
• Clicking Add content
• Choosing from:
  • Import from URL
  • Create Snippet
  • Add via API

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Step 2: Configure Sync & Deployment Preferences

When adding or modifying a content source, you now have advanced control over how and when it syncs and how updates are deployed to production. Automatic update options:

• Enable with review notification
  Scrapes and cleans content every 24 hours. Updates require manual review before deployment.
• Enable with auto-deployment
  Scrapes and cleans content every 24 hours. The system immediately deploys updates to production, bypassing the review process.
• Turn off
  Import content only once. No automated updates.

You can adjust this setting anytime in the content source management screen. The system visually indicates the current sync mode for each source.

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Step 3: Article-Level Frequent Refresh (Critical Updates Only)

You can override the sync and deployment setting of the content source for specific, time-sensitive articles:

1. Click the three-dot menu next to the article and select Set refresh frequency.

2. In the dialog, enable refresh frequency for updates every 15 minutes.
   • The system will auto-deploy updates to production immediately, even if your content source normally requires review.
   • Disabling will revert to the content source’s settings.

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Step 4: Deploying Your Knowledge Base

Once imported and configured, deploy your Knowledge Base and changes to your desired environment for GenerativeAgent. This ensures users receive the most accurate and timely information. You manage deployment as part of the generative agent deployment process.

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Reviewing Imported Articles

By default, imported articles (from URL/API) require review and publishing (unless auto-deploy is enabled for the source or article). If articles are pending review, a banner will appear at the top of the Knowledge Base page. You can choose between a cleaned-up or raw version of each article before publishing.

If the system updates an article (by new crawl or API update), the same rules apply:

• Requires re-review if the parent content source is in review mode
• Deploys instantly if in auto-deploy or frequent refresh mode

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Visual Indicators & Notifications

• The system shows sync and deployment status both for sources and individual articles.
• Recent auto-sync and deployment activity can be reviewed in audit logs or dashboards.

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Optimizing GenerativeAgent Article Usage

Boost GenerativeAgent’s accuracy and retrieval behavior by leveraging:

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Query Examples

Add typical customer questions to help surface relevant content:

1. In the “GenerativeAgent Instructions” column, click Add query example
2. Enter common questions as needed

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Additional Instructions

Provide special clarifications or company-specific answers:

1. Click Add Instruction
2. Write a clear clarification or sample response

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Article Metadata

Use metadata to ensure GenerativeAgent uses specific articles only for relevant tasks.

1. Navigate to the article and click Edit Metadata.
2. Add or modify metadata keys to enable targeted article discovery and control.

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Search & Filter

Easily find or bulk manage articles using metadata, status, content source, creator, or deployment state.

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Preview

Quickly test live how GenerativeAgent uses your knowledge base:

1. Click the eye icon next to “Deploy”

2. Start a test conversation to see answers pulled from your knowledge base

For more details, see the Previewer guide.

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Next Steps

Explore further integration topics: